Shifts123

Add a shift

Sat, 03 Jul 2010 01:25:35 GMT

How do I create shifts?

Click Administration from the main menu bar:

Click Manage Schedules from the Administration menu.

Click Add Shifts.

Fill in the shift's start time, end time, position, location and number of employees needed. Then click Save.

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How Shifts123 Scheduling Can Save Time

Sat, 03 Jul 2010 01:16:42 GMT

How Shifts123 Scheduling Can Save Time

Tired of being buried in piles of paperwork? Paper scheduling can cause you to waste a lot of time not to mention paper. Online scheduling systems like Shift123 can take the headache out of employee scheduling. Both employees and managers can access the system anytime from any computer with an internet browser to view and print schedules as well as submit time off requests. This makes the communication process easier and saves everyone their precious time.

A Time Saver for Large Corporations and Small Businesses Alike

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For both big companies and small businesses, online scheduling with Shifts123 can cut the time spent scheduling in half. Rather than having to write out different schedules for different locations and departments you can create custom schedules online. You can even organize them so that there are different customized schedules based on shift or position. With the click of a mouse you can view daily, weekly, or monthly schedules of your employees.

Unlike some other online scheduling systems, with Shifts123 you also have the ability to filter your schedules in a customized manner in order to view specific information such as which employees have time off, are working a particular shift, or aren't scheduled. This feature makes it easier to find replacements for employees who call in sick or don't show up.

By using our simple online interface, scheduling shift can be done easily by allowing you to move and switch schedules around at your convenience. The EasyShifts™ feature creates optimum schedules for each employee based on preferred work times.

When you publish a new schedule on Shifts123, your employees will automatically be notified by email or text message. Employees are notified of their schedules so you don't have to waste time tracking them down.

Online scheduling systems save you a lot of work and time because of the various tools that allow you to communicate with your employees easily as well as view and input information quickly and efficiently. Save yourself unnecessary trouble by simplifying and organizing the scheduling process for you and your employees with Shifts123. You'll find that scheduling will become easier and most of all, faster.

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Signup and be using Shifts123 in less than 30 seconds

EasyShifts Scheduling

Sat, 03 Jul 2010 01:12:38 GMT

What is EasyShifts™?

EasyShifts™ is the automated scheduling feature of Shifts123. It allows you to sit back and let the computer do all the work. The Shift123 EasyShift scheduler evaluates each shift and tries to assign the best person to the job, it completes the schedule 7 different ways and ranks them based on shifts filled and peoples preferred work times. It ensures people are not scheduled during their time off, or when they are not available to work.

Click Administration from the main menu bar:

Click Manage Schedule.

Click EasyShifts.

It may take a few minutes to determine the best schedule. You will be updated when the process is complete.

The EasyShifts™ Scheduler looks at employees who have time off, the availability they have setup, and which positions they can work.

It evaluates the schedule so each employees gets the number of shifts they want, and maximizes the coverage of all shifts.

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How Shifts123 Can Help Employee Retention

Sat, 03 Jul 2010 00:54:01 GMT

How Shifts123 Can Help Employee Retention

It's no wonder why there's so much hype surrounding online scheduling software like Shifts123. It's convenient, fast, efficient, and highly accessible. Shifts123 makes everyone's jobs easier and streamlines the scheduling process. What used to take hours of paperwork can be whipped up in a manner of minutes by computer and it's not only management that is happy; the employees also feel a difference. Multiple studies have shown that employee scheduling online can actually help employee retention in the long run and here's why.

Online Scheduling Software is Employee-Friendly

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Gone are the days when employees had to call in to get their schedules or wait for them to be posted in the office. With Shifts123 online scheduling software, employees are notified when new schedules come out and they can easily access them online. Each employee receives a login ID and password so they can check and print schedules when they need to.

Employee scheduling online with Shifts123 allows employees to request time off from any computer with an internet connection. If the manager approves the time off, the schedules are updated automatically. No more waiting weeks for employees to find out if their time off was approved or not.

With Shifts123's online scheduling software, employees also have the ability to trade shifts with co-workers online. The need to communicate through a middle man is eliminated so schedule changes become much easier and hassle-free.

Employee Scheduling Online Prioritizes Each Employee's Needs

Employees are generally happier with their jobs when Shifts123 online scheduling software is used because they have more control over scheduling. This means less employee turnover. Employees can sign in and fill in the times when they cannot work and they can also enter work time preferences and the system will automatically create schedules based on these preferences. Now do yourself a favor and consider signing up for a free trial with Shifts123. In order to save money and accumulate loyal employees by improving employee retention, using Shifts123 is a must. When you simplify and improve the scheduling process by taking it online, managers aren't the only ones that benefit; your employees are more likely to be satisfied with their jobs as well.

Sign up for free or Take a tour

Signup and be using Shifts123 in less than 30 seconds

How do I enter my time?

Sat, 03 Jul 2010 00:37:27 GMT

How do I enter my time?

Click on the "My Time" from the main menu:

Click on the day you want to enter time for:

Or use the calendar to jump to a different week. The current day is selected.

Provide the details about the work you completed that day. Select the position or job you did, and if the time was associated with a project. Fill in details about the hours worked and any comments you have about the shift. The click save.

You will see a list of all the time you have recorded for that day:

You can click "Edit" or "Delete" to modify the time records for that day.

Help: Main

Sat, 20 Sep 2008 23:06:22 GMT

Employee Help

Employee: Getting Started Guide
How do I manage my profile?
How do I change the days and times when I am available to work?
How do I request time off?
How do I trade shifts with another employee?
How do I take a shift that has been traded?
How do I make sure I am getting Shifts123's emails?
How can I leave messages for my coworkers?
How can I view the complete schedule?

Manager Help

Manager: Getting Started Guide

Approvals
	How do I approve requests for employees to trade shifts? How do I approve an employee's time off request?
Scheduling
	How does scheduling work? How do I copy shifts? How do I create shifts? How do I edit and individual shift? What is EasyShifts? How do I assign a shift to an employee? How do I use the weekview? How do I publish employees' schedules? How do I re-assign shifts?
Employees
	How do I add a new employee? How do I use employee self-service? How do I create a new system manager? How do I remove an employee who no longer works for the company?
Positions
	How do I add a new position? How do I assign a position to an employee? How do I remove a position that is no longer available?
Reports
	What reports are available and how do I view them? How do I see the time off history? How do I get my printouts to show the colors? How can I upload documents for my employees?
Importing Data
	How do I import employees? How do I import positions? How do I import shifts? How do I make a CSV file for import from Excel?

Scheduling Help

Sat, 20 Sep 2008 21:44:31 GMT

How does scheduling work?

Ever wondered how to streamline the scheduling process? Well you aren't the only one. To make scheduling easier for everyone, online schedule software Shifts123 has come into existence. Shifts123 takes the headache out of scheduling by allowing you to plan, create, and print schedules with ease. Regardless of whether your business is large or small, online scheduling can make a huge difference. Companies with hundreds of locations and small businesses with just one scheduling manager can both benefit from online scheduling software because it saves time, money, and labor.

Shifts123 uses a 1-2-3 process for building your schedule.

1	Plan Planning is the process of determining how many people are required to cover the operations of your business during a certain time period. You can create a shift, copy shifts from other days, import shifts from a file, and clear all the shifts on a day.
2	Fill Filling is the process of assigning a user to a specific shift. In Shifts123, this can be done automatically by clicking the EasyShifts button. You can manually assign shifts as well.
3	Publish Publishing is the final stage of the process, and needs to be done before shifts show up as required for employees to work.

Useful reports are generated for your businesses schedule.

Now that you know how much easier the scheduling process can be, toss out the piles of paper and start using schedule software like Shifts123. With its various tools, it will make planning, creating, and publishing schedules faster and easier.

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Trade a Shift

Sat, 20 Sep 2008 21:42:57 GMT

How do I trade shifts with another employee?

From your dashboard (the screen that appears once you've logged in), look under My Upcoming Shifts and select the shift you want to trade. Click Trade.

Under Shifts Available for Trade, you receive a message that you have traded the shift. The change is waiting on another employee taking it, and approval from a manager. The status of that shift changes to Available.

If you wish to cancel the shift you have traded you can, click Cancel. You are responsible to cover the shift until it has been approved by a manager.

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Time Off History Report

Sat, 20 Sep 2008 21:41:38 GMT

How do I see the time off history?

Select Time Off History from the Manage menu.

Select the month to view.

View the time off history report:

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Take Open Shift

Sat, 20 Sep 2008 21:40:22 GMT

How do I take a shift that has been traded?

From your dashboard (the screen that appears once you've logged in), find the open shift you want under the Shifts Available for Trade section. Click Take.

The status will change to Pending. Once a manager has approved it, the shift will appear in Your Upcoming Shifts.

Once your manager approves the shift you've taken, it will appear in the My Upcoming Shifts section.

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Reports

Sat, 20 Sep 2008 21:36:34 GMT

What reports are available and how do I view them?

Click Reports under the Manage dropdown menu.

Reports that are available:

Report Name	Description
Employee List	A list of all the employees in your company.
Position List	A list of all the positions in your company.
Day Timesheet	A timesheet for the day you select, with scheduled start and finish times as well as actual start and finish.
Who's On Now	Who is currently working based on your schedule and the current time.
Day Plan - by Position	Daily schedule sorted by position.
Day Plan - by Time	Daily schedule sorted by start time.
Week Plan - by Employee	Week schedule sorted by employee.
Week Plan - by Position	Week schedule sorted by position.
Week Plan - by Time	Week schedule sorted by start time.
Month Plan - by Employee	Month schedule sorted by employee.
Month Plan - by Position	Month schedule sorted by position.
Month Plan - by Time	Month schedule sorted by time.
Labour Cost - by Day	Labour cost broken down by hour, including number of employees on and person hours worked.
Labour Cost - by Week	Labour cost broken down by hour for a complete week, including number of employees on and person hours worked.

Fill in the date and then select the report you want to view.

A new window will open with your report.

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Request Time Off

Sat, 20 Sep 2008 21:35:00 GMT

How do I request time off?

Click on the Time Off tab.

Click on the day you are leaving on and click on the day you are returning.

If you do not specify times, midnight is used.

To enter a specific time, check the "Enter specific times" checkbox

Clicking on the clock will bring up a menu for quickly selecting time.

Enter a description if necessary and then save the request.

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Delete Position

Sat, 20 Sep 2008 21:33:40 GMT

How do I remove a position that is no longer available?

Click Positions from the Manage dropdown menu.

Click the Red X next to the position you want to delete.

You will receive a confirmation message that the position has been deleted.

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Delete Employee

Sat, 20 Sep 2008 21:32:21 GMT

How do I remove an employee who no longer works for the company?

Click Employees under the Manage dropdown menu.

Type the first few letters of the employee's last name in the box.

Click on the Red X beside the employee's name who you want to remove.

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Re-Assign Shift

Sat, 20 Sep 2008 21:29:27 GMT

How do I re-assign shifts?

Click Schedules under the Manage dropdown menu.

Click Plan.

Select the shift to re-assign and click the up arrow on it.

In the expanded shift view, click Clear Assignment.

This shift can be assigning like a regular shift now.

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Shifts123

Add a shift

How do I create shifts?

How Shifts123 Scheduling Can Save Time

How Shifts123 Scheduling Can Save Time

A Time Saver for Large Corporations and Small Businesses Alike

Sign up for free or Take a tour

EasyShifts Scheduling

What is EasyShifts™?

How Shifts123 Can Help Employee Retention

How Shifts123 Can Help Employee Retention

Online Scheduling Software is Employee-Friendly

Employee Scheduling Online Prioritizes Each Employee's Needs

Sign up for free or Take a tour

How do I enter my time?

How do I enter my time?

Help: Main

Employee Help

Manager Help

Approvals

Scheduling

Employees

Positions

Reports

Importing Data

Scheduling Help

How does scheduling work?

Plan

Fill

Publish

Trade a Shift

How do I trade shifts with another employee?

Time Off History Report

How do I see the time off history?

Take Open Shift

How do I take a shift that has been traded?

Reports

What reports are available and how do I view them?

Request Time Off

How do I request time off?

Delete Position

How do I remove a position that is no longer available?

Delete Employee

How do I remove an employee who no longer works for the company?

Re-Assign Shift

How do I re-assign shifts?